Quality by Design (QbD) & Paperless Lab Consultancy
Making Informatics Work Across Your Teams
Academy Workshops

1 Hour Hosted Workshop Sessions
Host Opportunity / Problem statement Session Learnings

Best Practices for implementing LIMS and ELN in a time and cost efficient manner

Graham Langrish

Session Details
Opportunity / Problem statement
As Laboratory Automation solutions such as LIMS and ELN are considered critical and vital elements of a corporate IT landscape, the true challenge is in ensuring that their implementation is performed quickly and at the lowest possible cost (in terms of internal and external resources), without sacrificing the overall success of the solution.

Session Learnings
  • This workshop will discuss strategies for meeting this challenge, and provide practical tips and advice. The audience is encouraged to actively participate in this discussion.

Enhance Data Integrity and Regulatory Compliance through Implementation of a Paperless Solution

Robert Lutskus
Sinead Cowman

Session Details

Opportunity / Problem statement
This workshop will analyze how to address varying levels of data integrity risk when implementing a completely paperless QC environmental and utility monitoring solution. We will discuss how software can mitigate and enhance the data integrity of the laboratory results and associated processes.  The workshop will also cover data lifecycle requirements and expectations.
Session Learnings
  • Understand data integrity requirements
  • Evaluate data integrity risk and compliance concerns as it relates to traditional QC processes
  • Identify areas where software can automate data transfer and recording

The Human Factor in Change Management

Alexandra Laskowski

Session Details
Opportunity / Problem statement
Human change may be the most common obstacle in your ´going paperless project´, but by managing it effectively you can minimize negative impacts.
Driving change in an R&D lab can be very tricky.

We will go through the ´Whys´ and gathering the best possible reactions/ solutions in a way that can be used to align everyone and help researchers through an unsettling situation for a successful implementation.
Session Learnings
  • This will be a hands on workshop with examples of what to expect from the workforce in a changing environment, how to react and what tends not to work. People will not need any experience in ‘project management’ or ‘change management’ and it will be applicable to Scientists, PMs and Business leaders. Attendees will come away with an introduction into people management and how it can be applied to a changing lab informatics situation in the real world.

How to find the bottlenecks in your laboratory processes

Paul Planje
Joachim Thewalt

Session Details
Opportunity / Problem statement
Multi Moment Analysis (MMA) is the statistical technique for determining the proportion of time spent by workers in various defined categories of activity. It permits quick analysis, recognition, and enhancement of job responsibilities, tasks, performance competencies and organizational work flows.

In a Multi Moment Analysis (MMA) study, a large number of observations are made of your lab & business processes over an extended period of time. This allows you do identify the bottlenecks and processes to be optimized.

Session Learnings
  • The impact how Multi Moment Analysis (MMA) technique can be utilized to determine standard time for a manual non valuable tasks.
  • Practicial strategies how this knowledge of the “problem” tasks will allow you to define next steps and helps you to find reasonable solutions (software or process changes) to minimize the effort.
  • How to gain the key information to guide the future work processes of your organization with the best focus and review activities.
  • How you can make decisions based on the collected data which will be accepted by all.

Why a paperless lab is just the first step towards a smart lab

Heiner Oberkampf

Session Details
Opportunity / Problem statement
Life science’s main asset is its data. Data forms the basis of scientific decision making and its availability via electronic systems is a prerequisite for collaborative work and successful innovation.

To generate value from your ELN data, a solid informatics strategy is needed to ensure data quality and streamline analytics. Semantic technologies are key enabler to overcome existing limitations

Session Learnings
  • Reasons for going beyond a paperless lab
  • How to improve ELN data quality through standardisation of data models and terms
  • How to translate a high level data strategy into small manageable projects
  • Understand the basics of semantic technologies and their role for enrichment of unstructured data

Cloud-based informatics for externalized research

Dr Robert Brown
Keith Wood

Session Details
Opportunity / Problem statement
Cloud-based informatics applications can help ensure success in externalized research projects. In this workshop delegates will be introduced to Dotmatics collaboration lab informatics and decision support solutions for discovery collaborations. Case studies will help participants understand how the solution has been applied in a variety of real-world partnerships at pharma, biotechs, CROs and academic institutions.  Participants will have the opportunity to part-take in a live demo of the cloud solution.
Session Learnings
  • Lean how to exchange scientific small molecule and biologics research data and experiments among partners
  • Learn how to enable real-time scientific communication
  • Learn how to schedule, request and monitor work across companies
  • Lean how project managers can monitor progress and performance in a virtualized project team

Customer Case Study: The Practical Benefits of Flexible LIMS Configuration in the Nuclear Industry

Nathan Scott
Tim Daniels

Session Details
Opportunity / Problem statement
This real-life case study, led by the end-user, will discuss the issues found and solutions developed to manage analysis testing services in the tightly controlled Nuclear Industry.

Attendees will discover the lessons learned in configuring LIMS solutions to support the needs of Laboratories from the end-user perspective. The Laboratory supports a wide number of tests including radiometric and environmental analysis services for the Nuclear Industry where tight control of documentation and accurate record keeping to ensure public safety are of paramount importance.
Session Learnings
  • Attendees will gain a deep insight and much directly transferrable learning, into the issues involved in implementing and using LIMS in the Nuclear Industry, one of the most tightly regulated industries in the world, directly from the end-user themselves.
  • Practical tips and tricks of how the LIMS solution was implemented
  • Ways of using genuinely flexible cloud or enterprise LIMS solutions
  • How Autoscribe’s Matrix Gemini LIMS is configured
  • Practical demonstration of the low risk Matrix Configuration Tools 

ScienceCloud – The new experience for scientific collaboration

Dr. Fred Bost

Session Details
Opportunity / Problem statement
In this highly interactive workshop delegates will have the opportunity to experience BIOVIA’s next generation solution for internal and external collaboration and data sharing.  You will have the opportunity to enter experimental data into our cloud-based, mobile application and share it in real-time with your peers.
Session Learnings
  • Experience firsthand the flexibility and ease of use of BIOVIA’s ScienceCloud, a unique social networking approach to scientific collaboration.

Improving quality management by replacing routine ‘paper-based’ laboratory ‘task’ recording

Steve Pownall
David Gendusa

Session Details

Opportunity / Problem statement
New CE/IVD directives and the ISO15189:2012 standards mean that the accreditation process is becoming increasingly important and more stringent. Specifically ISO15189:2012 requires Laboratories to Establish, document, implement and maintain a quality management system and continually improve QMS
Session Learnings
  • STRATEC will discuss and demonstrate how software can be used to comply with ISO15189:2012 and effectively make the laboratory processes involved a paperless system.

Supporting the Distributed Lab

Ben Bracke

Session Details
Opportunity / Problem statement
Over the last 20 years, globalization has dramatically changed the way scientific organizations operate. The hearts, minds and hands that were once confined to a single building or floor, can now be found distributed throughout the world. While the benefits of this movement toward a distributed research landscape have allowed organizations better access to expertise, cheaper overall labor costs, and resources, it has imposed some significant challenges in the coordination and management of many scientific workflows and activities. Herein, we present our Collaborative Platform as a solution to the challenges in managing a distributed scientific workforce and discuss what we believe will drive the next phase of scientific discovery.

Session Learnings
  • Learn more about the PerkinElmer Collaborative platform including the industry leading E-Notebook and combining that with a truly Amazon Cloud based ELN, Elements.
  • How we are moving to the cloud and what our strategy is to take new and existing customers on that path with us
  • How the solution is integrated with our best in class chemistry drawing solution ChemDraw.
  • Our philosophy around the adoption of standardizations like HELM and Allotrope.

Automate Your Laboratory Workflows and solve data integrity issues with NuGenesis

Dominique Agro

Session Details
Opportunity / Problem statement
The capabilities of The Waters NuGenesis platform to address the challenge of Data Integrity. Streamline how you capture and organize your critical scientific data across its entire lifecycle−

Ensure adherence to GxP-driven retention and retirement rules through flexible data retention management capabilities, including Legal Hold.
Session Learnings
  • This session will demonstrate how NuGenesis can complete the leading Waters CDS Empower to help ensure you are Data Integrity compliant.
  • Explore  the Smartbuilder tool as well as take a look at some of the procedures that are made using Smartbuilder. All resulting in having procedure templates available, when you need them. Lets get Smarter with Smart Procedures.

Integrate your lab and manage your data effectively to Achieve Your Lab Potential

Laurent Galmiche
Cristina Roman

Session Details
Opportunity / Problem statement
Connecting silos of information and ensuring that data are easily shared with those who need it are of paramount importance in order to remain competitive.

Integrate LIMS with instruments and enterprise systems to ensure all data points are considered in order to make fast, informed decisions.
Session Learnings
  • Archiving and future proofing analytical data
  • Facilitating collaboration & reducing overheads
  • Integrating LIMS with instruments to automate processes and improve quality
  • Integrating LIMS with other enterprise systems to build knowledge from all available data

Workflow improvement with OpenLAB ECM and OpenLAB BPM and MMA

Freek Varossieau
Thomas van Zanten

Session Details
Opportunity / Problem statement
In this workshop you will experience the advantage of having control over your scientific data. We will elaborate on lab dependent data requirements and logistics, their workflow implications and the advantage of an adaptive ECM-system to provide agility in data management.
Session Learnings
  • Ways to comply to changing regulatory and business requirements on laboratory data management
  • The benefits of agility in process design as a first step in the change process
  • How workflow design directly interacts with ECM-systems
  • How an adaptive ECM-system can enhance your scientific learning
  • What your life cycle of scientific data might look like

Data Integrity and Data Quality begins on the bench

Dr. Holger Linnertz

Session Details

Opportunity / Problem statement
Data must be fully traceable to ensure data integrity. Start at the beginning – at the balance, all benchtop instruments – with data quality and integrity from the source to the decision. Self-documenting labs begin on the bench.
Session Learnings
  • Workflow management optimized on a bench top instrument
  • Meta data from the start of the process (e.g. balance or pH meter) through its life to all informatics systems
  • Simplify integrated instruments and software systems
  • Minimize the total cost of ownership of an integrated lab

What Does an Open Source ELN Bring to the Table?

dr. Jana Erjavec

Session Details
Opportunity / Problem statement
Implementation of new ELN system can be long and costly. But most importantly it rarely fits into different types of laboratories within the company or research organization. The compromise often made is implementation of multiple LIMS and ELNs which have limited ability to communicate between each other and the maintenance is tedious and costly. So the real challenge is to make an ELN that is easy-to-use and flexible enough to be compatible with existing software and instruments
Session Learnings
  • A 10 min demonstration of sciNote Open Source ELN
  • Round table discussion on the following topics:
  • Open source – yes or no?
  • Pros and Cons of a modular system.
  • Must-have functionalities.
  • Importance of connectivity with existing systems and instruments
  • Bottlenecks for implementation.

More than LIMS with secure CloudLES

Oscar Kox

Session Details
 Opportunity / Problem statement
iVention will be presenting 4 life implementations from start to finish with iVention LES, Lab Execution System (iLES). Topics like Cloud Security, Mobile Platform, The new Technologies to stimulate Continues Delivery and Automated testing of our platform. Ivention LES provides a 100% Web Based platform and is more than LIMS with LES.
Session Learnings
  • The workshop will give you a new insights how to decrease operational Lab Automation costs. With iLES we will present the Scientific Cloud Platform based on an Laboratory Entity Model – which can fit into your business model.